Episode 2 – Staff Meeting Magic

Audio Posts

We’ve all been there. The staff meeting that goes on – and on – and on – and on. You wonder why you are there. You wonder why ANYONE is there. You wonder if you’re going to make it home in time for dinner. It’s painful.  Those are exactly the WRONG kind of staff meetings for you to conduct in your company and on this episode of 180 Mentoring I’m going to tell you my Staff Meeting Magic formula for making your meetings more strategic, helpful, and a tool for accountability within your organization. That sounds good, doesn’t it?

Staff meetings should be about tactical information sharing. Nothing else.

There are lots of things you could talk about when you have a staff meeting, but there are only a few things that you SHOULD talk about. In my view, the only things you should be addressing in weekly staff meetings are tactical things that everybody on the team needs to know. What do I mean by the word “tactical?” I’m glad you asked. Tactical means elements of your work and progress that are directly related to moving the company’s short-term goals forward. I unpack the idea on this episode of 180 Mentoring. It’s one of the most important pieces of my Staff Meeting Magic formula.

How to trim staff meetings down: No B.S. allowed.

When staff meetings begin there’s usually a lot of time for people to shuffle around, laugh and joke, shoot the bull – you know, the silly stuff that makes office camaraderie fun. But staff meetings are not the place for it. You don’t want your team of superstars to be in a staff meeting one minute longer than they have to simply because there is too much good they could be doing back at their assigned posts. It’s a crime for their time to be wasted in a meeting full of B.S. Find out how you can run more efficient and effective staff meetings that respect everybody’s time, on this episode.

Today, tomorrow, this week. The only things you want to cover in staff meetings.

Your short-term strategic goals are the things that really move your business forward (I covered that in the last episode of this podcast). And it’s THOSE things that you should be focused on in your regular staff meetings. It’s the things that have to do with today, tomorrow, and this week – the short-term goals that enable everyone in the company to have a finger on the pulse of what’s happening to move the needle and actually get things done. In this episode, I teach you how to run those kinds of meetings and make everyone on your staff happier as a result. I promise.

How to build team-based accountability into every company meeting.

You’ve probably been there. You come to the weekly staff meeting only to find that some of the things assigned to the team during last week’s meeting were not completed. Even worse, nobody can really remember who was assigned some of the tasks that needed to be done – or what the tasks were. That’s a sad state of affairs that should never exist – and it can be eliminated easily by taking notes. Notes allow you to track who is assigned what projects, what action steps should be expected between meetings, and builds in accountability that communicates to everyone that coming to a meeting without your assigned tasks done is unacceptable. And the team begins to make that clear to its members as meetings progress. Find out more about this kind of Staff Meeting Magic, on this episode.

Outline of This Episode

  • [1:05] My introduction to this episode about staff meetings (and the pain of them).
  • [3:06] The reason staff meetings are important: tactical information sharing platforms.
  • [5:16] No surprises as staff meeting through regular time and day.
  • [5:42] How long should a staff meeting be?
  • [8:48] Who should attend staff meetings?
  • [10:19] Why administrative support folks need to be in the meetings and allowed to talk first.
  • [12:03] Meetings are to talk about tactical short term goals (today, tomorrow, this week).
  • [13:48] Note taking, accountability, and short-term goal setting in meetings – built-in team accountability.

Connect With Terry at 180 Mentoring

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